FlowExecutionHistory 1.2025.25.2

Flow Execution History (XrmToolBox Plugin)

View and analyze Power Automate (cloud) Flow Execution History stored in Dataverse.
Filter by solution, flow, or date range only; open the run in the portal, copy run URL, and export to Excel/CSV—all from XrmToolBox.

!Flow Execution History - screenshot

✨ Features

• Dataverse‑only querying of run history (flowrun elastic table)
• Two ways to query
  • Flow-specific: select a Solution → Flow, or type a Flow Name
  • Date-only: no selection, list all runs in the date range (optionally filter by selected solution)
• Columns: Solution, Flow, Status, Start/End, Duration (ms), Error, Run Id, Run URL
• Deep links:
  • Run URL link column → opens the run in Power Automate portal
  • Copy Run URL button + right‑click context menu
• Export: Excel (.xlsx) via ClosedXML, and optional .csv
• Prominent status bar with icons, color coding, and subtle flash to show progress/errors
• Environment Id textbox with persistence and best‑effort auto populate for Default environments

Note: Only solution‑aware cloud flows have run history in Dataverse. Personal “My flows” are not included by design. Dataverse run history is typically retained for ~28 days depending on your admin settings.

🧩 Prerequisites

• XrmToolBox (latest)
• Permissions to read:
  • flowrun (Flow Run) elastic table (read)
  • workflow (flows metadata) (read)
  • solution / solutioncomponent (read)
• For Export to Excel:
  • The plugin ships with ClosedXML & OpenXML dependencies via NuGet; Excel is not required on the machine.

🚀 Installation (from Tool Library)

1. Open XrmToolBox → Tool Library.
2. Search for Flow Execution History.
3. Click Install.
4. Launch the tool from your Plugins list.

🔧 Usage

1. Connect XrmToolBox to your Dataverse environment.
2. (Optional) Environment Id:
   • Paste the Environment Id (e.g., Default-<orgGuid> or an environment GUID).
   • You can copy it from a Power Automate run URL or Admin Center.
   • The tool persists the value in its Settings. For Default environments, it can auto‑suggest Default-<OrganizationId>.
3. Choose how to query:
   • Flow‑specific:
     • Pick Solution (default shows ---Select solution---) → pick Flow, or type a Flow Name if you don’t want to use the dropdown.
   • Date‑only:
     • Leave Flow unselected and Flow Name empty.
     • Set Start / End and click Load Runs.
     • If a Solution is selected, results will be filtered to flows in that solution.
4. Open a run from the Run URL link or use Copy Run URL.
5. Export:
   • Click Export to Excel to generate .xlsx (auto headers, filters, and table formatting).
   • (Optional) Use Export to CSV if enabled.

🧠 Tips

• The status bar shows informative icons & colors:
  • ℹ Info, ✅ Success, ⚠ Warning, ❌ Error
• If Run URL cells are empty, ensure Environment Id is populated.
• Use date‑only mode to quickly scan recent failures across many flows.

⚠ Limitations

• Dataverse‑only: The tool reads the flowrun elastic table; personal (non‑solution) flows do not appear.
• Retention: Run history is typically retained for ~28 days (configurable by admins). Older runs won’t be returned.
• Inputs/Outputs: Detailed action I/O is best viewed in the Power Automate portal run page (open via Run URL). This tool does not pull preview/undocumented APIs for I/O to remain stable and supportable.